Set default fields on new project items #564
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| name: Set default fields on new project items | |
| on: | |
| schedule: | |
| - cron: '0 */2 * * *' | |
| workflow_dispatch: | |
| inputs: | |
| lookback_hours: | |
| description: 'Hours to look back (default: 3)' | |
| required: false | |
| default: '3' | |
| jobs: | |
| set-defaults: | |
| runs-on: ubuntu-latest | |
| env: | |
| GH_TOKEN: ${{ secrets.PAT }} | |
| PROJECT_ID: "PVT_kwDODLylHc4A8S01" | |
| # Field IDs | |
| CONTAINER_VERSION_FIELD_ID: "PVTSSF_lADODLylHc4A8S01zgwVmS4" | |
| SWQA_FIELD_ID: "PVTSSF_lADODLylHc4A8S01zgxJjL4" | |
| DOCUMENTATION_STAGE_FIELD_ID: "PVTSSF_lADODLylHc4A8S01zgxJjRA" | |
| VDR_FIELD_ID: "PVTSSF_lADODLylHc4A8S01zhAFQUA" | |
| # Default option IDs | |
| CONTAINER_BACKLOG_OPTION_ID: "9cc7169c" | |
| SWQA_DEFAULT_OPTION_ID: "ec62cb4d" | |
| DOCS_NOT_STARTED_OPTION_ID: "36e5dca1" | |
| VDR_DEFAULT_OPTION_ID: "894a1a7c" | |
| steps: | |
| - name: Find recently added items with unset fields and set defaults | |
| env: | |
| LOOKBACK_HOURS: ${{ github.event.inputs.lookback_hours || '3' }} | |
| run: | | |
| set_field() { | |
| local item_id="$1" field_id="$2" option_id="$3" | |
| gh api graphql -f query=" | |
| mutation { | |
| updateProjectV2ItemFieldValue(input: { | |
| projectId: \"$PROJECT_ID\", itemId: \"$item_id\", | |
| fieldId: \"$field_id\", | |
| value: { singleSelectOptionId: \"$option_id\" } | |
| }) { projectV2Item { id } } | |
| } | |
| " | |
| } | |
| # Only process items added in the lookback window (default 3 hours covers 2-hour cron with buffer) | |
| HOURS="${LOOKBACK_HOURS:-3}" | |
| CUTOFF=$(date -u -d "$HOURS hours ago" '+%Y-%m-%dT%H:%M:%SZ') | |
| echo "Processing items created after $CUTOFF" | |
| # Fetch all project items with their field values, paginating through results | |
| CURSOR="" | |
| ALL_ITEMS="[]" | |
| while true; do | |
| if [ -z "$CURSOR" ]; then | |
| AFTER_ARG="" | |
| else | |
| AFTER_ARG=", after: \"$CURSOR\"" | |
| fi | |
| RESULT=$(gh api graphql -f query=" | |
| query { | |
| node(id: \"$PROJECT_ID\") { | |
| ... on ProjectV2 { | |
| items(first: 100${AFTER_ARG}) { | |
| pageInfo { hasNextPage endCursor } | |
| nodes { | |
| id | |
| createdAt | |
| containerVersion: fieldValueByName(name: \"Container Version\") { | |
| ... on ProjectV2ItemFieldSingleSelectValue { optionId } | |
| } | |
| swqa: fieldValueByName(name: \"SWQA\") { | |
| ... on ProjectV2ItemFieldSingleSelectValue { optionId } | |
| } | |
| docs: fieldValueByName(name: \"Documentation Stage\") { | |
| ... on ProjectV2ItemFieldSingleSelectValue { optionId } | |
| } | |
| vdr: fieldValueByName(name: \"VDR\") { | |
| ... on ProjectV2ItemFieldSingleSelectValue { optionId } | |
| } | |
| } | |
| } | |
| } | |
| } | |
| } | |
| ") | |
| NODES=$(echo "$RESULT" | jq '.data.node.items.nodes') | |
| ALL_ITEMS=$(echo "$ALL_ITEMS $NODES" | jq -s '.[0] + .[1]') | |
| HAS_NEXT=$(echo "$RESULT" | jq -r '.data.node.items.pageInfo.hasNextPage') | |
| if [ "$HAS_NEXT" != "true" ]; then | |
| break | |
| fi | |
| CURSOR=$(echo "$RESULT" | jq -r '.data.node.items.pageInfo.endCursor') | |
| done | |
| TOTAL=$(echo "$ALL_ITEMS" | jq 'length') | |
| echo "Fetched $TOTAL total project items" | |
| # Filter to only recently created items | |
| RECENT_ITEMS=$(echo "$ALL_ITEMS" | jq -c --arg cutoff "$CUTOFF" '[.[] | select(.createdAt > $cutoff)]') | |
| RECENT_COUNT=$(echo "$RECENT_ITEMS" | jq 'length') | |
| echo "Found $RECENT_COUNT items created after $CUTOFF" | |
| if [ "$RECENT_COUNT" -eq 0 ]; then | |
| echo "Nothing to update" | |
| exit 0 | |
| fi | |
| # Process each recent item — only set fields that are currently null | |
| UPDATED=0 | |
| while read -r ITEM; do | |
| ITEM_ID=$(echo "$ITEM" | jq -r '.id') | |
| CV=$(echo "$ITEM" | jq '.containerVersion') | |
| SWQA_VAL=$(echo "$ITEM" | jq '.swqa') | |
| DOCS=$(echo "$ITEM" | jq '.docs') | |
| VDR_VAL=$(echo "$ITEM" | jq '.vdr') | |
| # Skip items where all fields are already set | |
| if [ "$CV" != "null" ] && [ "$SWQA_VAL" != "null" ] && [ "$DOCS" != "null" ] && [ "$VDR_VAL" != "null" ]; then | |
| continue | |
| fi | |
| echo "Item $ITEM_ID — cv=$CV swqa=$SWQA_VAL docs=$DOCS vdr=$VDR_VAL" | |
| # Set each null field individually to avoid overwriting existing values | |
| if [ "$CV" = "null" ]; then | |
| echo " Setting Container Version to Backlog" | |
| set_field "$ITEM_ID" "$CONTAINER_VERSION_FIELD_ID" "$CONTAINER_BACKLOG_OPTION_ID" | |
| fi | |
| if [ "$SWQA_VAL" = "null" ]; then | |
| echo " Setting SWQA default" | |
| set_field "$ITEM_ID" "$SWQA_FIELD_ID" "$SWQA_DEFAULT_OPTION_ID" | |
| fi | |
| if [ "$DOCS" = "null" ]; then | |
| echo " Setting Documentation Stage to Not Started" | |
| set_field "$ITEM_ID" "$DOCUMENTATION_STAGE_FIELD_ID" "$DOCS_NOT_STARTED_OPTION_ID" | |
| fi | |
| if [ "$VDR_VAL" = "null" ]; then | |
| echo " Setting VDR default" | |
| set_field "$ITEM_ID" "$VDR_FIELD_ID" "$VDR_DEFAULT_OPTION_ID" | |
| fi | |
| UPDATED=$((UPDATED + 1)) | |
| done < <(echo "$RECENT_ITEMS" | jq -c '.[]') | |
| echo "Done. Updated $UPDATED items with missing defaults." |